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Administrative Assistant

Job Number:  47962
Group:  Magna Corporate
Division:  Magna International Corporate Office
Job Type:  Permanent/Regular
Location: 

AURORA, ONTARIO, CA, L4G 3M7

Magna

 

Job Number: 47962 
Group: Magna Corporate  
Division: Magna International Corporate Office 
Job Type: Permanent/Regular 
Location: AURORA 

 

Group Description 

At Magna, we create technology that disrupts the industry and solves big problems for consumers, our customers, and the world around us. We’re the only mobility technology company and supplier with complete expertise across the entire vehicle.

We are committed to quality and continuous improvement because our products impact millions of people every day. But we’re more than what we make. We are a group of entrepreneurial-minded people whose collective expertise gives us a competitive advantage. World Class Manufacturing is a journey and it’s our talented people who lead us on this journey.

 

Job Introduction

To provide administrative support and perform clerical functions such as preparing correspondence, handling of confidential information and matters, arranging meetings and conference calls, and coordinating travel.

Major Responsibilities

  • Screen incoming calls and email correspondence and respond independently when possible, or route appropriately.
  • Provide administrative services such as copying, faxing, ordering supplies, distributing of materials and memos, etc., as needed.  Assist with video conferencing set-up and use.
  • Manage and maintain calendars, travel, and itineraries for the VP, Factory of the Future and travel and expense reports to Directors within Corporate R&D 
  • Independently schedule appointments and arrange travel plans and itineraries.
  • Coordinate programs, events, and conferences.  
  • Schedule facilities and catering, issue information/invitations, coordinate speakers, etc. within event budget.
  • Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record meeting minutes as necessary.
  • Open, sort, and distribute incoming correspondence, including mail, faxes, and emails.
  • Monitor emails in the executive email box that may be confidential in nature, and make sure they are routed to the appropriate person for a response.
  • Prepare various technical presentations with minimal direction.
  • May conduct research and compile data for consideration and presentation by the executive.
  • Review invoices and prepare for processing.
  • Maintain files for controls, budgeting, and other analytical purposes.
  • All other duties, special projects, and tasks as assigned. 

Knowledge and Education

  • High School Diploma
  • Bachelor's Degree Preferred

Work Experience

  • Minimum 7 years of administrative experience (preferably assisting executives)

Skills and Competencies

  • Must have advanced Microsoft PowerPoint and Outlook skills
  • Must be proficient in Microsoft Word, Excel 
  • Excellent organizational skills
  • Proven ability to work independently 
  • Excellent communications skills

Work Environment

  • Normal amount of sitting or standing, average mobility to move around an office environment, able to conduct normal amount of work at a computer.  Vision abilities required by this job include close vision and ability to adjust focus. May require local travel. 

Awareness. Unity. Empowerment.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.

 

 

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