Executive Administrative Assistant

About the Role

As Executive Administrative Assistant you are responsible to provide timely administrative services support to members of the Magna Electronics Executive Leadership Team. Responsible for the planning, organizing, coordination, and centralizing of office work and associated personnel by acting as a liaison among departments and interacting externally for the benefit of the Company. Possess a positive, energetic, and professional disposition, be highly adaptable and results-oriented with a meticulous attention to detail.
 

Your Responsibilities

•    Manages and maintains schedules, appointments and travel arrangements to support to support the Vice President of Engineering, Vice President of Human Resources, and Vice President of Sales - North America. 
•    Facilitates and/or coordinates meetings and events as instructed.
•    Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
•    Prepare expense reports and review departmental expense reports for accuracy prior to obtaining approval.
•    Compile data and prepare papers for consideration and presentation by executives, committees, and boards of directors.

•    Multi-task and utilize time management effectively while still maintaining attention to detail and meeting deadlines; prioritize the importance of workflow for action in a timely manner.
•    Communicate effectively verbally and in writing with internal departments, parent company and external third parties in various manners.
•    Exercise a high level of discretion in all tasks, particularly in managing cross-departmental communications and projects.
 

Who we are looking for

• Graduation from college with a major in related field
• Minimum of five to seven years of experience in office
• Executive-level support experience, or an equivalent combination of education and experience 
• Standard office administration practices and procedures
   

Your preferred qualifications

•    Using computers and computer systems set up functions, enter data, set up functions, or process information.
•    Proficient in Microsoft Excel and PowerPoint.
•    Experience as administrator in Concur. 
 

What we offer

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

Site Benefits

• Flexible working hours and remote work to the extent of up to 40% of working hours for a good work-life balance
• Monthly companywide events
• An extensive training program and exciting internal development opportunities
• In addition to the statutory holiday entitlement, 12/24 and 12/31 are free of work and no vacation days have to be consumed for this purpose.
 

Awareness. Unity. Empowerment.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.