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Administrative Assistant

Job Number:  32325
Group:  Cosma International
Division:  CCMi
Job Type:  Permanent/Regular
Location: 

Battle Creek, MI, US, 49037

Magna

 

Job Number: 32325 
Group: Cosma International  
Division: CCMi 
Job Type: Permanent/Regular 
Location: Battle Creek 

 

 

Group Description

Cosma provides a comprehensive range of body, chassis and engineering solutions to global customers. Through our robust product engineering, outstanding tooling capabilities and diverse process expertise, we continue to bring lightweight and innovative products to market.

 

Role Summary

To provide clerical and administrative support to Department Managers, AGM’s and GM while managing company sensitive information.

The requirements listed below are representative of the knowledge, skill, ability and essential duties required to successfully perform this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

Key Responsibilities

  • Schedule and organize complex activities such as meetings, travel, specialized training, and department/company activities 
  • Complete reports and presentations as directed using various publishing and presentation media
  • Works independently and within a team on special and ongoing projects
  • Follows up on daily, weekly, and monthly reporting
  • Screens phone calls to support business needs
  • Completes filing and record keeping activities
  • Encourage safety and housekeeping practices and lead by example
  • Promote and facilitate Open Door Process and Fair Treatment
  • Participate in Continual Improvement activities
  • Adhere to customer requirements, Business Operating System and company policies
  • Operate under the Magna Employee Charter principles
  • Coordinate and schedule off site events, conference rooms, refreshments, etc.
  • Serve as back up for document control
  • Perform other duties as assigned

Key Qualifications/Requirements

  • Able to demonstrate understanding of how job performance affects product quality, team member safety, product cost, productivity and customer/team member satisfaction
  • Able to work well with others; build and maintain positive team member relations
  • Able to prepare, read and interpret written reports, business correspondence, instructions, procedures and guidelines
  • Must be a team player and promote team approach to problem solving
  • Excellent oral and written communication skills
  • Excellent attendance/reliability and willing to work overtime as necessary
  • Must be capable of working under pressure and with short completion times on projects
  • Able to work flexible hours to meet both internal and external customer requirements
  • Able to effectively present information, interact with, and respond to all levels of the Company from management, team members, suppliers and customers
  • Must have high level of interpersonal skills to handle sensitive and confidential situations and information
  • Able to manage and schedule multiple priorities and meet deadlines
  • Able to use computer and software as required; Microsoft Office Suite and ability to learn new software as required
  • Excellent project management skills
  • Requires continual attention to detail and accuracy in composing, typing and proofing materials
  • Must be able to understand written instructions
     

Additional Information

Education and Experience
Bachelor degree preferred; High School diploma or GED required
Advanced computer skills in Excel, Word, PowerPoint
Office manufacturing experience preferred
Five (5) years of administrative support to executive leadership preferred
Work Environment
The work environment is primarily office and includes manufacturing plant.  The individual must be able to perform all essential functions as appropriate on the plant floor, in meetings, and with team members, management, customers and suppliers.
Flexible/additional hours as required
 

10--Support Services F--Permanent/Regular 


Nearest Major Market: Battle Creek
Nearest Secondary Market: Kalamazoo

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