Accounts Payable Clerk

Role Summary

This position is for a new greenfield facility that will be located in the Greater Memphis, Tennessee area. Under the direction of accounts payable, the accounts payable clerk will accurately process full cycle accounts payable and expense reports for Magna Services group. Provide receptionist support for the front desk daily and provide general administrative support as needed for executive staff.

Key Responsibilities

ESPONSIBILTY AND AUTHORITY:
    Supports efforts to achieve department and plant goals on Employee Opinion Survey. 
    Follows and supports Magna Structures Tennessee LLC. and Magna’s operating principles, including:
    Magna Employee Charter – Operating under its principles by treating all employees equally, fairly and with dignity and respect.
    Open Door Policy – Solves issues with two-way, open, and friendly communication at the lowest level.
    5S – Maintains and promotes good housekeeping by following the philosophy “Everything has a place. Everything in its place.”
    Safety First - Obey the plant’s safety rules and procedures by always wearing PPE and immediately addressing all safety concerns. Promotes an environment where zero injuries are the expected standard.
    Company quality and environmental policies.

ESSENTIAL FUNCTIONS OF THE POSITIONS:
•    Review invoices received for approvals and obtained approvals when necessary.
    Sort invoices based on purchase order or no purchase order.
    Code check requests and invoices without purchase orders, to appropriate ledger accounts and departments.
    Run payable checks after obtaining batch approval from Controller.
    Select invoices for payment.
    Match payment advice with documentation prior to check run.
    Review expense reports for Travel Policy compliance.
    Review expense reports for appropriate approval.
    Verify all receipts are attached to expense report.
    Run report to verify expense report totals, provide copy to Controller.
    Maintain all Accounts Payable and Expense Report files.
    Respond to all Accounts Payable and Expense Reports inquiries.
    Set up new vendors in system and obtain required documentation (W9 or W8BEN).
    Analyze supplier statements and confirm balances.
    Analyze Month end intercompany AP balances and confirm with all divisions.
    Support Receptionist role on daily basis, filling in for morning and afternoon breaks and lunch hour.
    Assist Accounts receivable and special projects, as necessary.
    Perform other duties as needed. 
 

Key Qualifications/Requirements

EDUCATION:  
•    High school diploma required.
•    Associate degree in accounting or two years related experience; or equivalent combination of education and experience.

WORK EXPERIENCE:
Minimum of 1-year professional experience in Accounts Payable or Accounting or equivalent
 

Additional Information

KNOWLEDGE:
Solid knowledge and experience with Microsoft Word and Excel applications.
 

Awareness. Unity. Empowerment.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.