2nd Shift MRO Coordinator

About us

We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people.

Forward. For all.

Group Summary

The Magna Exteriors portfolio of products includes access systems such as liftgates, exterior trim, modular systems, front-end modules including fascia, active aerodynamic systems and other lightweight structural components for automotive, commercial truck and other industrial markets.

Recognized globally as an innovator in all aspects of vehicle exteriors, Magna provides everything needed, from materials development and design through manufacturing and assembly, to help automakers create sleek, state-of-the-art vehicles across the world.

JOB SUMMARY:

An MRO Clerk is responsible for managing the inventory of maintenance, repair, and overhaul parts, processing purchase orders, and ensuring timely delivery of materials to maintenance teams. They maintain accurate records, track stock levels, coordinate with suppliers, and support the logistics of part procurement and distribution, ensuring smooth operations and minimal downtime. Additional duties such as receiving from shipping docks and distributing Components to the plants are also included.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

All duties and responsibilities required within the scope of this job must be performed with a high degree of accuracy and concern for meeting our internal and external customer delivery requirements. 

• Inventory Management:
  • Maintain accurate records of all MRO spare parts, tools, and supplies.
  • Regularly monitor stock levels of critical MRO parts and materials.
  • Ensure timely reordering of parts and supplies to avoid shortages or production delays.
  • Organize and track parts in the warehouse or stockroom to ensure easy access.
• Parts Procurement:
  • Process purchase orders for MRO supplies and spare parts in accordance with company policies.
  • Work closely with suppliers to source and order parts, ensuring competitive pricing and timely delivery.
  • Ensure that all MRO parts meet the quality standards required for operations.
  • Track and manage backorders, ensuring that delays are communicated to the relevant departments.
• Documentation & Recordkeeping:
  • Maintain detailed records of all MRO-related transactions, including receipts, purchase orders, inventory reports, and shipping documents.
  • Update and manage the computerized maintenance management system (CMMS) or other MRO tracking systems.
  • Prepare reports on inventory usage, stock levels, and order statuses for management review.
  • Ensure proper documentation for warranty and repair claims.
• Logistics & Distribution:
  • Coordinate the timely delivery of parts to the maintenance teams or relevant departments.
  • Prepare items for shipping and ensure they are properly labeled and documented.
  • Manage the return process for defective or incorrect parts, including creating RMA (Return Merchandise Authorization) documents if necessary.
• Vendor & Supplier Coordination:
  • Establish and maintain good relationships with suppliers and service providers.
  • Liaise with vendors to resolve any supply or delivery issues.
  • Evaluate and assess vendor performance to ensure parts and materials are consistently delivered on time and meet specifications.
• Inventory Audits & Control:
  • Assist in regular physical counts and audits of MRO inventory.
  • Reconcile any discrepancies between physical inventory and system records.
  • Implement inventory control best practices to minimize waste, spoilage, or overstocking.
• Customer Service:
  • Serve as a point of contact for maintenance teams and departments that require parts and supplies.
  • Provide exceptional internal customer service by fulfilling requests and solving supply-related issues efficiently.
• Safety & Compliance:
  • Ensure compliance with safety standards for handling and storing parts, particularly hazardous materials or high-risk components.
  • Assist in managing the disposal of old, obsolete, or damaged parts in compliance with environmental and safety regulations.

REQUIREMENTS:

• High School Diploma or equivalent (required).
• Associate’s degree in Supply Chain, Logistics, or a related field is a plus.
• Previous experience in an inventory management or purchasing role, preferably within MRO or a similar environment (e.g., manufacturing, aerospace, automotive).
• Familiarity with MRO parts and tools is advantageous.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with CMMS or Enterprise Resource Planning (ERP) software (e.g., QAD, SAP, Oracle, MAXIMO, etc.).
• Ability to use barcoding and inventory management systems.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills with the ability to work well in a team.
• Problem-solving and decision-making capabilities.
• Self-motivated, detail-oriented, and able to work independently with minimal supervision.
• Knowledge of safety standards and protocols in manufacturing environments.
• English proficiency required, with strong verbal and written communication skills. Bilingual (Spanish) preferred.

KEY COMPETENCIES:

• Inventory Management & Control: Ability to maintain accurate records of inventory, monitor stock levels, and ensure timely reordering of critical MRO parts to prevent shortages or delays. This includes managing warehouse organization and conducting regular audits to ensure accuracy and minimize discrepancies.
• Procurement & Vendor Management: Proficient in processing purchase orders, sourcing parts, and coordinating with suppliers to ensure timely and cost-effective delivery. The ability to establish and maintain strong relationships with vendors while ensuring parts meet required quality standards is also essential.
• Documentation & Recordkeeping: Strong skills in maintaining detailed and accurate records, such as receipts, purchase orders, and inventory reports. Proficiency in using computerized maintenance management systems (CMMS) or ERP systems to update and manage inventory data is important.
• Customer Service & Communication: Ability to provide excellent internal customer service by efficiently fulfilling parts and supply requests from maintenance teams. Strong communication and interpersonal skills are required to resolve supply-related issues and ensure smooth coordination between departments and suppliers.