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Executive Admin Assistant

Job Number:  16851
Group:  Magna Exteriors
Division:  Engineered Glass - South Plant
Job Type:  Permanent/Regular

Holland, MI, US, 49424



Job Number: 16851 
Group: Magna Exteriors  
Division: Engineered Glass - South Plant 
Job Type: Permanent/Regular 
Location: Holland 


Group Description

The Magna Exteriors portfolio of products includes access systems such as liftgates, exterior trim, modular systems, front-end modules including fascia, active aerodynamic systems and other lightweight structural components for automotive, commercial truck and other industrial markets.

Recognized globally as an innovator in all aspects of vehicle exteriors, Magna provides everything needed, from materials development and design through manufacturing and assembly, to help automakers create sleek, state-of-the-art vehicles across the world.



Internal Posting Requirements

Resume Required to Apply

Proven Experience with PPT required with application

Ability to work with others

Bi-lingual a plus

Role Summary

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.

Key Responsibilities

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Screening phone calls and routing callers to the appropriate party.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
Greet and assist visitors.
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others in order to ensure their seamless and positive experience.

Key Qualifications/Requirements

  1. 1.    Associate’s degree plus minimum three years human resource or related experience; or equivalent.  Must be able to understand Company security issues handle matters of confidentiality discreetly.
    2.    Demonstrated ability to use and understand software including word processing, database, and spreadsheet applications in order to perform job duties and responsibilities.  Proficient with Microsoft Access software or equivalent software package to create queries and reports for various projects.
    3.    Demonstrated organizational skill in order to prioritize programs and projects and deal with different tasks at one time.

    4.    Multilingual is preferred but not required.

01--Leadership F--Permanent/Regular 

Nearest Major Market: Grand Rapids

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