Human Resources Coordinator

About the Role

Your Responsibilities

    Have a daily presence on the shop floor and provide flexible coverage across three shifts as required
    Filing keeping filing system up to date including the creation of new employee files terminated employee files recruitment files and the appropriate discard of outdatedobsolete files
    Maintain training program including keeping training binder up to date issue training memos assist with booking follow up of requisitions and training requests maintain training tracking      matrix issue and file training certificates
    Support training needs assessments and training plan coordination and execution
    Maintain training records and evaluate effectiveness of training 
    Monitor training requirements to ensure mandatory training is booked in a timely manner upon new hire or job changes and ensure training does not expire
    Coordinate with department managers on cross functional training activities
    Maintain Flexibility training program including updating master spreadsheet issue training cards and modify assessment tools accordingly
    Compile training data and prepare reports as required and flag any training gaps to HR Manager and Department Manager
    Maintain performance reviewtracking system and on a monthly basis forward a list of reviews to be completed to each department supervisor or manager Prepare monthly report to escalate late and overdue appraisals and distribute to management
    All administrative functions related to the HR department including Health Safety and Environmental 
    Prepare letters memos and other documents as needed   
    Assist in preparation of presentation material for regular monthly employee meetings HR meetings and CommitteeTeam meetings
    Prepare agendas and meeting minutes for JHSC First Aid Ergo Fairness Committee Employee Meetings HR Dept Meetings Energy Team etc
    Maintain communication boards including cafeteria TV  MagnaNow screens to ensure postings are current engaging and displayed in a neat and organized fashion  
    Actively and positively support the continued practice of Common Values behaviours and the Employee Charter
    Ensure fair and equitable treatment of all employees 
    Initiate and embrace company change
    Assist with the administration of temporary employees ensuring proper documentation supports request prior to coordinating  Forward hours to temporary agencys in timely manner to ensure accurate payroll
     Initiate employee information and pay change forms for employees as required ie pay review schedule employee change of records change of address position change employment       status change etc
    Assist with preparation for all HR and HSE Audits
    Ensure compliance with IATF16949 ISO14001 and ISO 45001 by adhering to work instructions and maintaining accurate records

Who we are looking for

Assist HR  Safety Team with all departmental projects and administrative functions  Maintain confidentiality and accuracy of appropriate documentation

Your preferred qualifications

    Post Secondary Education in Human Resources Management is required 
    Two 2 to three 3 years of work experience in the human resources field experience in the manufacturing industry is an asset 
    Proficiency in Microsoft Office Word Excel PowerPoint and Outlook  
    Exceptional organizational and communication skills
    Show ability to meet deadlines and prioritize work
    Excellent knowledge of the English language both written and oral
    Professional friendly and exceptional interpersonal skills written verbal listening
    Able to recognize the position as one of a highly trusted and confidential nature
    Must be a selfstarter team player and an active listener
    Trained in a method of teamoriented problem solving
    Demonstrated ability to meet deadlines
    Able to work within a self directed work environment to achieve results
    Demonstrated ability to manage simultaneous projects
 

Accommodations for disabilities in relation to the job selection process are available upon request.

Candidates will be required to complete a Criminal Records Check and, if deemed necessary, a Credit Check as part of the candidate selection process.

What we offer

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

Site Benefits

Awareness. Unity. Empowerment.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.