Team Assistant (m/f/x)

Role Summary

The Executive Assistant has extensive knowledge of the organisation and processes, understands organisation's aims and objectives and acts as first point of contact with people from both inside and outside the organisation. 
The job holder supports the Vice President and the Group Office Management Team in day-to-day business by taking over responsibility for all general secretarial duties and administrative / organiza-tional tasks.
 

Key Responsibilities

• Responsible for efficient management and organization of front and back office, mail pro-cessing and daily business, administrational/organizational matters at Group Office 
• Responsible for serving guests and customers as well as for their accommodations 
• Schedules and manages all appointments as well as handling, taking and forwarding calls 
• Travel bookings, preparation and verification of travel expense reports 
• Invoice verification and approval as well as contract storage in coordination with Finance dept. 
• Implementation, organization and coordination of legal matters, notary appointments, signa-ture checks 
• Proceeding orders following the good receipts into purchase order system 
• Planning, organization and coordination of meetings as well as creation and preparation of presentations 
• Responsible for serving guests and customers as well as for their accommodations 
   

Key Qualifications/Requirements

Educational/Professional Highlights

• First experience as Assistant

Graduation

• Industrial Clerk, Bank Clerk or comparable commercial education

Language Skills

• Business fluent German and English language skills

Additional Information

Personal and social skills 

• Ability to work under pressure, high frustration tolerance and stress resistance 
• High degree of self-motivation, hands-on approach and ability to work on own initiative 
• Reliable and responsible way of working
• Ability to work in a multicultural environment 
• Integrity, authenticity and loyalty 

Business and methodological expertise 

• Methodical, structured and systematic working approach 
• Ability to handle multiple tasks, with awareness of deadlines 
• Ability to use modern electronic data processing systems adequately 
• Ability to think economically, innovatively, conceptually and strategically 
• Computer literate (MS Office and SAP) 
   

Awareness. Unity. Empowerment.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.