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Administrative Assistant

Job Number:  47323
Group:  Cosma International
Division:  Formet Industries
Job Type:  Permanent/Regular


Group Description

Cosma provides a comprehensive range of body, chassis and engineering solutions to global customers. Through our robust product engineering, outstanding tooling capabilities and diverse process expertise, we continue to bring lightweight and innovative products to market.


Role Summary

This position supports the ongoing administrative activities for the Department. The Team Member is expected to initiate solutions to an array of situations, and maintain the confidentiality of the department.

Key Responsibilities

  • Perform all duties and promote themselves in a manner that reflects Formet Expectations and Formet’s Visions/Values through Magna’s Employee Charter.
  • Follow and abide by all government, Legal, Magna and Formet rules and regulations.
  • Contribute to continuous improvement and cost reduction activities.
  • Performs all daily administrative activities of the department including; filing, typing, photocopying, answering telephones, faxes, payroll, phone/radio repairs, training administration etc.
  • Maintains the files, statistical reports and records of the department.
  • Maintains confidentiality of appropriate information.
  • Organizational abilities necessary to effectively schedule appointments and meetings; prepare for meetings; make travel arrangements and reservations; receive visitors and route mail as required.
  • Performs Document Control Clerk functions under BOS procedures pertaining to the department (Engineering standards). Record minutes at meetings (when required). 
  • Organize and maintain all office equipment and supplies, and coordinate/track office supply budget activities. 
  • Attain functional understanding and proficiency of all application software used in the department. 
  • Maintain department and Team Member records/equipment/items as required ie, but not limited to, performance reviews, vacation requests, overtime lists, organizational charts, Team Member lists, phone/pager lists, confidentiality agreements, purchase orders, set up of new hires, statistical reports, manpower, etc. 
  • Update IMDS and Engineering specifications as needed (Eng. / QA Admin.)
  • Company vehicle scheduling and coordinating necessary maintenance, renewing yearly license sticker and weekly cleaning of vehicles (Eng. QA Admin).
  • Perform other duties as designated.

Key Qualifications/Requirements

  • Must have Grade 12 Diploma or equivalent.
  • Post-secondary education in an administrative program or minimum three (3) years administrative assistant work experience. 

Additional Information

Accommodations for disabilities in relation to the job selection process are available upon request.

We appreciate all that apply, however only those selected for an interview will be contacted.

Working Conditions

  • Office and Manufacturing Environments
  • Able to work shift work.
  • Able to be flexible in hours of work in order to meet internal/external customer requirements (scheduled and non-scheduled overtime shifts, etc.)

Awareness. Unity. Empowerment.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.

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