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Payroll and HR Assistant

Job Number:  9416
Group:  Magna Exteriors
Division:  Sunderland
Job Type:  Permanent/Regular
Location: 

Sunderland, GB

Magna

 

Job Number: 9416 
Group: Magna Exteriors  
Division: Sunderland 
Job Type: Permanent/Regular 
Location: Sunderland 

 

Group Description

The Magna Exteriors portfolio of products includes access systems such as liftgates, exterior trim, modular systems, front-end modules including fascia, active aerodynamic systems and other lightweight structural components for automotive, commercial truck and other industrial markets.

Recognized globally as an innovator in all aspects of vehicle exteriors, Magna provides everything needed, from materials development and design through manufacturing and assembly, to help automakers create sleek, state-of-the-art vehicles across the world.

 

 

Role Summary

•    To manage and maintain the monthly payroll ensuring all necessary documents and changes made are processed accurately in compliance with legislation and internal audit requirements. The post holder will also be the HRIS lead to ensure accurate benefit calculations.  
•    To coordinate weekly, monthly and quarterly MI reporting to ensure Company data is accurate and distributed in a timely manner.
•    To ensure all HR Information Systems are maintained accurately and in a timely manner (using a RTI approach in line with payroll). 
•    To be the face of HR for all pay, reward and benefit queries; liaising with colleagues, managers and relevant third parties.
 

Key Responsibilities

•    To manage and maintain monthly payroll input for hourly and salaried employees via the Company’s outsourced payroll solution. 
•    To coordinate monthly payroll validation and authorisation in accordance with the Company’s Delegation of Authority.  
•    To coordinate the payroll year end process in conjunction with Finance and relevant internal stakeholders,
•    To coordinate the end of year expenses and benefit process, with support from wider HR team. 
•    To maintain all employee data in the Company’s corporate HR Information System (HRIS). 
•    To respond to all pay queries; dealing with day to day issues effectively, and escalating complex queries to the HR Manager, as appropriate.
•    To administer employee benefits such as pension, Company Share Scheme, cycle to work scheme, healthcare and any other employee benefits, including day to day employee queries, updating benefit portal(s) and supporting benefit launches. 
•    To manage and maintain the Time & Attendance system with employee data, providing SME support to employees and manages, including training.  
•    To prepare management reports in accordance with site and departmental KPI’s, including ad hoc reporting as required. 
•    To manage the HR email box and workflow in accordance with agreed SLA’s, directing employee queries to the appropriate HR team member.  
•    To manage and coordinate Sickness Absence Notifications in accordance with the Company’s sickness Absence policy and procedure. 
•    To coordinate all GDPR activity including but not limited to creating records of processing activities (ROPAs), creating privacy impact assessments (PIAs) and carrying our regular audits of all data processing activity.
•    To ensure that the Magna Sunderland Payroll processes are fully compliant with UK and Group policies. 
•    To assist the wider HR team with HR administration and HR forums as required. 
 

Key Qualifications and Experience

•    CIPP or CIPD certification (L3 as a minimum). 
•    Demonstrated experience in Payroll administration.
•    Demonstrated experience in working with HR information systems.
•    Proven ability to work creatively and in an ambiguous environment demonstrating teamwork, innovation and excellence. 
•    Proven ability to prioritise workload and competing deadlines.
•    Demonstrated experience in launching a payroll system for an automotive site (preferred but not mandatory).
•    Familiar with the automotive market conventions as well as the legal rules and regulations regarding payroll for blue collar and white collar workers.
•    High level of expertise in Microsoft Excel (pivot tables, charts, lookup functions are required). Testing may be administered to verify.
 

Key Skills

•    Confident in dealing with external stakeholders and handling queries.
•    Strong organisation and administration skills; meticulous attention to detail and strive for accuracy
•    The ability to work and achieve required outcomes in a fast-paced environment with constantly changing priorities.
•    The ability to be a self-starter and work proactively to deadlines, without the need for prompting.
•    Excellent communication skills.
 

04--Human Resources F--Permanent/Regular 

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