Accounts Payable Specialist

What we offer

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

About the Role

The A/P Accountant handles and manages the entire accounts payable function for the Troy Office of Magna Exteriors, and acts as the backup for banking and various other accounting functions. Candidate must be dedicated, reliable, self-motivated, a problem solver, able to work with little or no supervision, and comfortable working in a fast paced, office environment.

Your Responsibilities

• Perform all aspects of the accounts payable function by matching purchase orders to Invoices. Code invoices and check requests with appropriate accounting information and obtain approval and signatures for payment from authorized personnel.   
• Enter and maintain timely and accurate vendor and invoice information into the accounting software accordance with financial policy, procedures, and contractual agreements. Identify errors or discrepancies and resolve before processing.
• Perform calculations to determine appropriate payments, allocations and make modifications as necessary. 
• Prepare batch check runs, wire transfers, and ACH transactions including backup documentation. Reconcile accounts payable related accounts. 
• Manage the accounts payable department through the efficient and accurate payment of all supplier accounts.
• Review work productivity within the accounts payable department to ensure accuracy and completeness and provide suggestions for improving efficiency.
• Prepare and enter journal entries with little supervision, which include completing appropriate documentation and supporting work papers.  
• Determine correct 1099 status of suppliers within the system and follow up for any missing information: W-9’s, W8_BEN-E’s, etc.
• Research and resolve any outstanding balances on accounts and communicate with vendors. 
• Direct and/or assist others in the performance or completion of tasks, when required.
• Analyze invoices for proper sales/use tax payment. 
• Ensure that the Magna policy for entering new vendors or updating vendor names, addresses and banking information, is followed.
• Complete credit applications for potential vendors. 
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.  
• Follow up on account statements and other discrepancies regarding payment and serve as a liaison between departments and vendors in resolution of administrative problems and inquiries.
• Responsible for maintaining appropriate files of accounts payable documents (both hard copy and digital) including, but not limited to, open invoices, paid invoices, check copies and reports, and schedules accordance with company policy.
• Verify vendor accounts by reconciling monthly statements and related transactions.   
• Regular review of AP aging reports and reconcile the sub-ledger to the general ledger to ensure all accounts and cost center combinations for balance sheet accounts are accounted for and properly posted. 
• Assist in month end closing operations and reconciliation of various balance sheet accounts.  
• Act as back-up for banking functions, and perform various cash, disbursement, and cash accounting activities including reconciliation of deposit-in-transit and outstanding checks.  

Who we are looking for

Responsibilities continued:

• Assist in reconciliation of bank statements against the general ledger and clearing accounts.  
• Analyze intercompany transactions and assist in preparing for the monthly billing of intercompany cost.  Assist to Investigate and resolve imbalance between entities.  
• Maintain a procedure manual of accounts payable tasks as a guide for backup assistance, 
• when such assistance becomes necessary.  
• Assist in preparation and completion of annual audit and tax packages and Controller Model Files (CMF).
• Prepare Top 10 Vendor Confirmations quarterly.
• Assist with organization of storage area and sending/recalling boxes from external storage.
• Perform any other duties deemed appropriate for the position, as assigned.

Your preferred qualifications

Education/Special Knowledge/Skills – Bachelor’s degree, with a major in Accounting, Finance or Business Administration.  Must have extensive working knowledge of an Accounts Payable system, preferably Solomon, a Microsoft Dynamics application and/or SAP.  Must also have an excellent working knowledge of Excel, Outlook and Word.

Experience – Minimum of 10 years of experience handling the entire accounts payable function.  

Physical Demands/Work Environment - Normal amount of sitting or standing, average mobility to move around an office environment, able to conduct normal amount of work at a computer. This position will require a certain number of days in the office.
 

Site Benefits

Awareness. Unity. Empowerment.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.