Administrative Assistant, Digitization 1

Role Summary

The overall target of the Administrative Assistant is to support the Vice President, Digitization, and perform clerical functions such as calendaring, handling of confidential information and matters, arranging meetings and conference calls, and coordinating travel for the executive. 

Key Responsibilities

•    Manage complex calendars with an understanding of business priorities
•    Book domestic and international business travel for executive and team members, including flights, accommodations, rental cars, etc.
•    Prepare and submit expense reports in Concur
•    Prepare and monitor communications, such as memos, emails, invoices, reports and other correspondence
•    Provide meeting support including scheduling visitors, client and vendor meetings, conference rooms, events and on-site catering
•    Proactive and effective communication with various departments, colleagues, customers and vendors both domestic and international 
•    Assist with annual IT conferences and team events; support other internal required projects
•    Keep executive organized and on a timely schedule 
•    Electronic file organization
•    Order and maintain office supplies
 

Key Qualifications/Requirements

•    High School Diploma or equivalent required. Bachelor's Degree preferred.
•    A minimum of five (5) years supporting an executive at the VP level.
•    Excellent confidentiality and dependability attributes
•    Outstanding proficiency in MS Office tools – Word, Excel, PowerPoint, Outlook, with expertise in calendaring
•    Extensive travel arrangement skills with a keen eye for detail and accuracy; knowledge of travel documents and processing 
•    Exceptional written and communication skills, proficient in English, and ability to effectively interact with senior management
•    Excellent organizational and time management skills 
•    Great team player with strong interpersonal skills, capable of working within a globally diverse team
 

Awareness. Unity. Empowerment.

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.