Internal Audit Manager/Ethics Hotline Coordinator

Role Summary

As part of Magna Internal Audit (IA) Specials team, the successful candidate will be supporting Global IA Specials Lead in administering and coordinating Magna Special engagements globally, as in detail defined below.  As part of Magna Global Investigation team, the successful candidate will be supporting Global Investigations Leads in monitoring the execution of Special engagements. The successful candidate may attend or lead Special engagements assigned in the region. 

The candidate will acquire sound knowledge of car manufacturing industry, Magna Code of Conduct and Corporate Policies and Procedures. The candidate will be expected to handle sensitive confidential matters that require high level of integrity and professionalism.

This position currently reports to the Director, Internal Audit Asia functionally and the Vice President Internal Audit administratively and provides the successful candidate with a healthy mix of administration and operational (corporate investigative) experience with challenging career opportunities within the corporate Internal Audit department or one of other corporate functions and Magna Groups. Includes preparing executive summaries and participating in presentation to the Groups, Director, Internal Audit Asia, and the Vice President Internal Audit.
 

Key Responsibilities

Daily:

• Act as Ethics Hotline Administrator for the review of incoming Hotline reports in the corporate case system (Navex).
• Enter new Special cases into Navex based on information provided by Ethics Hotline Administrator or Management.
• Set-up periodic case update meetings with the Case Oversight Team, Case Investigation Leads and Groups.
• Monitor case status updates for all on-going global investigations and cases under management remediation efforts.
• Support Investigation Leads on background checks using internal and external databases.
• Review requests for email holds, notifying the Vice President Internal Audit for approval
• Notify Vice President Internal Audit of any high risk or overdue engagements.

Quarterly:

• Review documentation of ongoing Special engagements for completeness and accuracy.
• Set up quarterly update meetings with the corporate functions, Regional Leads and Groups.
• Prepare reports on the case status to CFO, IOC, MCC and AC.
• Prepare reports on defined investigation KPIs for IOC.
• Close cases in Navex upon final review by IOC, MCC and AC.

As Needed:

• Support annual corporate Fraud Risk Assessment Process.
• Point of contact for Navex on system administration matters (meetings, communication, updates, requests etc.).
• Point of contact for Magna users on system administration matters (access rights, name/position changes etc.).
• Prepare training materials and presentations on Navex and Specials.
• Coordinate on-site and off-site trainings for various Navex stakeholders and departments.
• Handle other administrative / coordination tasks as necessary.

The candidate must fully understand Corporate Compliance Policies and Procedures, and furthermore, abide professional practices defined by IIA and ACFE organizations, including their guidelines, practices and terminology.  
 
 

Key Qualifications/Requirements

• Bachelor or Master’s degree in Business, Accounting or other related field (i.e. Communications).  CFE preferred or other profession related / job relevant designations (i.e. CIA, CPA). 

• 5-10 years of mixed administration, accounting, auditing, investigations experience preferably in the (car) manufacturing environment

Required Personnel Characteristics: 

• Communication – most important aspect, must be able to concisely deliver summaries and report-outs and utilize listening skills during meetings.  Training is offered in this category for someone looking to sharpen this skill.

• Organized - be able to approach each task and assignment in a disciplined methodical systematic manner with sufficient detail including planning, execution, communication and records retention (filing) in a timely basis.

• Professional – be able to deal with several corporate levels in an even, objective, non-opinionated and polite manner and develop good rapport. The candidate will be expected to develop leadership and other interpersonal management skills.

• Flexible - be able to handle stress and change of schedule and plans at a moment’s notice and organize such tasks in priority to fulfil Interal Audit obligations while working in a team environment.

• Committed & Reliable - commitment to complete tasks accurately, with sufficient detail, efficiently and effectively. Good team member interaction and communication is essential. 

• Confidentiality & Trustworthy – proven record of high ethical standards. All information within the department is to remain strictly confidential. All information to remain within Internal Audit unless specifically directed.

Required Technical Skills:

• Expert command of MS Office Applications and Internet including MS Excel, Word and PowerPoint;
• Sound understanding of MRP systems and IT applications in a manufacturing environment.

Preferred Skills & Experience:

• Prior working experience within corporate Magna office or one of the Magna Groups.
• Prior working exposure or understanding of Navex (Ethics Point) database; understood this may not be inherent

Additional Information

Awareness. Unity. Empowerment.

At Magna, we believe a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.