Administrative Assistant

QUALIFICATIONS

 Education, Experience, Knowledge, Skills, Abilities and Other Attributes

• Post-Secondary education in Business Administration, HR or equivalent combination of education and experience  
• Friendly and professional nature with forward thinking and positive attitude
• Excellent communication skills (both written and verbal) and ability to write business correspondence, memos, meeting presentations and take meeting minutes
• Proficient computer skills including but limited to Microsoft Word, PowerPoint, Excel, Outlook and Teams
• Attention to detail, organized and customer orientated
• Comfortable and confident with public speaking
• Basic mathematical skills
• Ability to resolve any challenges in the reception area
• Experience with greeting visitors in person or by phone using a switchboard system
• Ability to problem solve
• Strong ability to follow written or oral instructions

DESIRABLE ADDITIONAL QUALIFICATIONS

(Optional) – Preferred but not required

• Automotive manufacturing experience

MAIN TASKS & RESPONSIBILITIES

• Greet and verify visitors in a professional manner
• Facilitate the visitor/s with connecting with their host
• Responsible for answering incoming calls and directs callers to the correct contact
• Produces and/or types memos, daily correspondence, reports and other documents
• Assists all visitors and contractors with signing in and completing HSE orientations
• Verify, update and maintain contractors database (WSIB, Insurance, Safety Assessments, Contractor Agreements)
• Maintain Mytox safety standards in reception area, copier, lobby, office supply room and kitchen
• Manages office stationary orders at both buildings
• Collects, distribute and at times log mail, messages and faxes accordingly
• Performs a variety of clerical duties as required by Senior Management
• Assist with meeting minutes when required
• Administers the use of company vehicle and assists with company resources (meeting rooms)
• Lead the Employee Suggestion Program (TESS) plant wide
• Assists team members with idea enters during weekly plant walks
• Run and submit monthly TESS rewards report
• Present employee suggestion results in Monthly Employee Meeting
• Organizes local and international travel for business travel
• Collaborate with the HR team to plan off site and employee events
• Update and maintain manifest log (soft copy on P-Drive and hardcopy in the binder)
• Assist when required of updating and maintaining workplace inspection report and tracking sheet (soft copy on P-Drive and hardcopy in the binder) 
• Assist when requires of updating and maintaining safety talk attendance sheet and tracking sheet (soft copy on P-Drive and hardcopy in the binder)
• Update and maintain HSE communication log (soft copy on P-Drive and hardcopy in the binder)
• Performs all job functions abiding by the office/work standards, policies and procedures as outlined in the company handbook.
• Performs all job functions in alignment with IATF 16949 quality management standards and ISO 14001
• Actively participates in continuous improvement
• Maintain 5S standards in working environment
• Attend training based on Mytox’s internal training matrix
• Performs all job functions in a safe, healthful and environmentally conscious manner, abiding by all health, safety and environment rules and regulations as outlined in the company handbook
• Performs other duties as assigned or any reasonable request by management.

OTHER INFORMATION

• Mytox Manufacturing an equal opportunity employer that is committed to an inclusive and barrier-free workplace. If you need assistance in accommodating any disability, please contact your direct manager/supervisor or Human Resources Department.